RETREATS
– In the event a guest falls ill and cannot attend, there are no refunds for the retreat. We recommend trip insurance to protect your investment. PLEASE NOTE THAT
IT IS UP TO THE GUEST TO ENSURE YOUR TRIP INSURANCE POLICY COVERS CANCELLATIONS DUE TO ILLNESS. Therefore, we recommend
purchasing a comprehensive “Cancel for Any Reason” policy. Insurance reimbursement for Imagine Greece Retreats is not within Imagine Greece Retreats’
control, and this information does not constitute insurance advice. Please consult an insurance professional and understand your policy coverage limits so there are
no surprises for you.
– Before final billing, you can commute your $500 deposit to apply to any future
retreat (two months before your retreat departure date).
– After final billing, final payments are non-refundable and non-transferable.
Please reference our Terms of Service.
TERMS OF SERVICE
This page will answer your questions regarding Imagine Greece Retreats’ (henceforth referred to as “IGR”) terms of service. You are responsible
for fully understanding the terms and conditions for each of our retreats set out at www.imaginegreeceretreats.com (henceforth referred to as “the website”). Should
you have questions regarding the terms and conditions of IGR, we’d love to hear from you and would be happy to clarify any areas before booking your retreat with
us.
PAYMENT TERMS, CANCELLATIONS, ITINERARY CHANGES
1. Retreat Pricing and Changes to the Itinerary
All prices are per person and set well before the retreat start date. Prices vary depending on a variety of factors, with peak travel times being the most expensive.
You can always find pricing on the website. Prices include retreat costs only (meaning hotel stay and food). They do not include airfare to and from the retreat
and ground transportation (unless noted on the website, such as a boat ticket). Resort gratuities are never included in the retreat price. With IGR, all prices are set
and non-negotiable.While every effort is made to maintain all published itineraries intact, we reserve the right to make changes for your convenience. In some cases, weather conditions or “acts of god” (e.g., pandemic) can necessitate an alteration in the event itinerary, such as the dates of the retreat, and this does not constitute any reason for a refund. No refund for unused services will be considered.
For example, if there are government travel restrictions due to an “act of god” (e.g., weather, pandemic), we will need to change the itinerary/dates to a later time
when we can travel without restrictions. We do not offer refunds for itinerary changes to new dates. In the event you can’t make the new itinerary dates, we will
offer you full credit for use on any IGR Retreat that is valid for two years. Imagine Greece Retreats reserves the right to correct printing errors or omissions at any
time. Unaffected portions will continue to remain valid.
2. Deposit & Payment Terms
Reserve your spot with a non-refundable $500 deposit per person. At anytime up to two months (stated on the website) before the Retreat Start Date, final balances
will be due. If you book within two months of the Retreat Start Date, your total amount will be billed upon committing to the retreat.
3. Retreat Payment
Payments are made via PayPal through Imagine Press Inc. You can pay the invoice with your PayPal account, bank account, or credit card. If full payment isn’t made
within one month before Retreat Start Date, we reserve the right to cancel your reservation and fill your spot. We will make every effort to avoid this situation by
contacting you before and on the day of the balance due date. If there is an immediate personal issue, please get in touch with us at jonas@imaginegreeceretreats.com.
4. Strict Cancellation Policy
If you wish to cancel your retreat, you must notify IGR in writing by contacting jonas@imaginegreeceretreats.com. Your cancellation fee will be determined
according to the terms outlined in the chart below. Exceptions to our cancellation policy cannot be made for ANY reason, including weather, terrorism, civil unrest,
viruses, health changes, personal emergencies, or otherwise. There is no refund for arriving late or leaving a trip early.
5. Transfer Policy
You may transfer your reservation from one IGR Retreat to another IGR Retreat up to two (2) months before the original listed Retreat Start Date without penalty.
After this time, our strict cancellation policy applies.
6. Retreat Cancellations
IGR reserves the right to make any changes deemed necessary, including, but not limited to: IGR staffing assignments, advertised excursions, arranged
transportation, advertised meals, etc. In the rare case of an IGR Retreat cancellation, IGR will offer a transfer to another IGR retreat or discuss other
options. IGR is not responsible for any expenses or damages incurred due to retreat cancellation, including preparation costs, airline tickets, travel documents, or other
expenses. IGR reserves the right to cancel any retreat before departure if too few people are booked, in which case you will be given a full refund of any and all
payments made to IGR or the option to switch to a later retreat. You will not be entitled to claim any additional amounts or seek any compensation for any injury,
loss, expenses, or damages (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not
limited to visa, passport and vaccination charges, or departure, gear purchases, airport, and airline taxes).
TRIP DOCUMENTS
7. Travel Documents
It is the responsibility of each traveler to obtain all required travel documents, including Visas, unless otherwise noted. Feel free to contact us for more detailed
information.
8. Assumption of Risk
I acknowledge that I have voluntarily enrolled to participate in IGR retreats. Considering & allowing me to participate in IGR retreats, I agree to this release
of claims, waiver of liability, and assumption of risks. On behalf of myself, my heirs, executors, successors, administrators, and any other person who may have an
interest in common law or by operation of statute, I hereby waive any and all claims I or such parties may have now or in the future. I release from liability
IGR and any employees, guides, agents, or representatives (“the releasees”) for any personal injury, death, property damage, or loss of any nature suffered by me due
to participation in any activity on the retreat. I release from liability IGR for any cause whatsoever, including those arising out of, or in any way connected to, or
occasioned by the negligence of the releasees. The terrain, natural areas, and the ocean are subject to natural forces which result in obstacles and hazards. In some instances, activities that contain water can be
cold and/or turbulent, and extended immersion can be life-threatening. Risks can include but are not limited to:
i) Isolation: IGR retreats may be in the wilderness and natural areas, which may not be regularly patrolled, communication may be difficult, and rescue and medical
treatment may not be available for hours.
ii) Animals: IGR retreats may include hiking in natural areas which may result in encounters with wild animals and insects that may injure or kill.
iii) Weather: conditions vary from retreat to retreat and may include rapid and/or extreme changes presenting significant challenges.
iv) Environmental Risks and Hazards: varying from retreat to retreat and may include but are not limited to rapidly moving, deep, or cold water; insects, snakes,
and predators, including large animals; falling and rolling rock; lightning, flash floods, and unpredictable forces of nature, including weather which may change to
extreme conditions without warning. Possible injuries and illnesses include hypothermia, frostbite, high altitude illnesses, sunburn, heatstroke, dehydration,
and other mild or serious conditions.
v) Activities: varying from retreat to retreat and may include but are not limited to hiking, backpacking, and climbing in a wide variety of environments, including on
rock, ropes courses, using rope swings, and swimming. Throughout the retreat, participants are responsible for their own safety.
I acknowledge the enjoyment and challenge I receive from the activities of this IGR retreat and the wilderness and natural outdoor experience, its isolation and the
opportunity to experience wildlife and nature in a natural surrounding and state, and emotional experiences resulting from personal growth exploration, this is my
reason for participating in IGR retreats, and I voluntarily assume all risks associated with these activities and freely waive any and all legal rights that I may
have against the releasees.
PHYSICAL TRAINING RELEASE OF LIABILITY
9. Express Assumption of Risk
I, the undersigned, am aware that there are significant risks involved in physical training, including but not limited to the physical training inherent to all yoga
exercise activities, and that my participation in any such physical training program carries with it the potential for death, injury, and/or property damage. The risks
include but are not limited to falls which can result in serious injury or death; injury or death due to negligence on the part of myself, my training partner, or
other people around me; injury or death due to improper use or failure of equipment; strains and sprains; those risks caused by terrain, facilities,
temperature, weather, condition of athletes, equipment, vehicular traffic, actions of other people including, but not limited to, participants, volunteers, spectators,
coaches, and trainers and lack of hydration. These risks are not only inherent to physical training and athletics but are also present for volunteers and spectators. I
am aware that any of these risks mentioned above may result in serious injury or death to myself and or my partner(s). I willingly assume full responsibility for the
risks I am exposing myself to and accept full responsibility for any injury or death resulting from participating, volunteering, or watching in any physical training,
including this yoga program. I realize that liability may arise from negligence or carelessness by the persons or entities being released, from dangerous or defective
equipment or property owned, maintained, or controlled by them, or because of their possible liability without fault. I acknowledge that I have no physical
impairments, injuries, or illnesses that will endanger me or others. I acknowledge that I am willingly participating in these activities and have
assumed all risks described above. In consideration for my being allowed to participate in the activities offered, I, the undersigned, hereby release IGR, their
principals, agents, employees, and volunteers from any and all liability, claims, demands, actions, or rights of action, which are related to, arise out of, or are in
any way connected with my participation in this activity, including those allegedly attributed to the negligent acts or omissions of the parties mentioned above. This
agreement shall be binding upon me, my successors, representatives, heirs, executors, assigns, or transferees. If any portion of this agreement is held invalid, I
agree that the remainder of the agreement shall remain in full legal force and effect. If I am signing on behalf of a minor child, I also give full permission for any
person connected with the hosting organization to administer first aid deemed necessary, and in case of serious illness or injury, I give permission to call for
medical and or surgical care for the child and to transport the child to a medical facility deemed necessary for the well being of the child.
Indemnification: The participant recognizes that there is risk involved in the types of activities offered. Therefore the participant accepts financial responsibility for
any injury that the participant may cause either to him/herself or any other participant due to his/her negligence.
ALLERGIES
10. Food Allergies and Release of Liability
An environment free of allergens, including but not limited to food allergens, CANNOT be guaranteed on an IGR retreat. Therefore, the released parties cannot
guarantee that any particular food product is free of all traces of any particular allergen, that consumption of a food product will not result in some form of
allergic reaction, or that the participant will not come into contact with any allergens while in attendance on IGR retreats. The undersigned acknowledges and
agrees that i) she/he is aware of such risks and that participation in the event will expose the participant to food, activities, and persons that may result in exposure to
allergens and injury and, in that regard and assuming such risks, the undersigned hereby fully releases and discharges the Released Parties from any and all liability
and/or responsibility to the participant, the undersigned, or any third party for death and/or injuries to the participant, and/or any direct, indirect, punitive,
incidental, or any damages that arise out of or relate to participant’s participation in IGR retreats and/or exposure to food allergens.
MEDIA
11. Permission for Capture and Use
Media is defined as photography, video, written or verbal testimonial, or any other form of capturing likeness. For valuable consideration received, I grant to IGR the
absolute and irrevocable right and unrestricted permission concerning any captured media that she/he has taken or may take of me or in which I may be included with
others, to use, reuse, publish, and republish in whole or in part, individually or in connection with other material, in any and all publishing platforms now or
hereafter known, including the internet, and for any purpose whatsoever, specifically including illustration, promotion, art, editorial, advertising, and trade,
without restriction as to alteration; and to use my name in connection with any use if she/he so chooses. I release and discharge IGR from any and all claims and
demands that may arise out of or in connection with the use of the media, including without limitation any and all claims for libel or violation of any right of publicity
or privacy.
This authorization and release shall also inure to the benefit of the heirs, legal representatives, licensees, and assigns of Photographer, Videographer,
Interviewer, Editor, as well as the person(s) for whom he/she captured the media. I am a legally competent adult and have the right to have this agreement in my own name.
I have read this document and fully understand its contents. This release shall be binding upon me and my heirs, legal representatives, and assigns.
WAIVER
12. Release and Waiver of Liability
As consideration for being permitted by IGR to participate in these activities, I hereby agree that I, my assignees, heirs, distributees, guardians, and legal
representatives will not make a claim against, sue or attach the property of IGR, their affiliates, employees, agents or volunteers or any of their affiliated
organizations for injury or damage resulting from acts, howsoever caused, by any employee, agent, or contractor, or any of their affiliated organizations, as a result of
my participation in IGR retreats. I hereby release IGR and any of their agents or affiliated organizations from all actions, claims, or demands that I, my assigns,
heirs, distributees, guardians, and legal representatives now have or may hereafter have for injury, damage, or death resulting from my participation in IGR retreats.
I am medically, physically, emotionally, and in all respects fit and able to participate in IGR retreats.
I agree that I will be fully and financially responsible for my own physical condition and well-being during the retreat and will follow the safety precautions
and instructions prescribed by IGR. I acknowledge that IGR may make suggestions from time to time that are intended
to help me and my well-being. However, I take ultimate responsibility for my choices and realize that IGR is not a licensed medical provider and that I must
consult my doctor. If I experience pain or discomfort during the retreat, I will modify IGR’s instruction to suit my individual needs. I will not hold IGR responsible for any pain
or discomfort I experience during or after the retreat. I understand that the activities offered on this retreat are not a substitute for medical care. I understand
that IGR is not qualified to diagnose, prescribe, or treat physical or mental illness. For the benefit of everyone on your IGR retreat, IGR reserves the right to accept or
reject any participant at any time without liability. In the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the
retreat, it may, without any obligation to pay a refund or any other amount whatsoever, expel such participant from the retreat. IGR will carry no
responsibility or liability for any participant who leaves the retreat before its conclusion or for any activity undertaken by any participant which is not included
on the retreat itinerary.
By agreeing to the terms outlined here and elsewhere on the IGR website, I hereby release and discharge my rights and claims for damages or liabilities that may
occur due to participation on an IGR retreat.
QUESTIONS?
If you have any questions regarding our policies, please get in touch with IGR via
email at jonas@imaginegreeceretreats.com